Microsoft Outlook MCQs for Competitive Exams

61

To create a Contact Group, you would navigate to the People view and click:

A New Contact B New Contact Group C New Item D Add to Favorites

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62

What is the benefit of filling in the "Company" and "Job Title" fields for a contact?

A It allows Outlook to sort and group your contacts by their company B It automatically links to the company's website C It is required to save the contact D It sends an email to the company's HR department

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63

If you have multiple address books (e.g., your personal Contacts and the Global Address List), you can switch between them:

A In the Outlook Options menu B Using a dropdown menu within the Address Book window itself C You cannot switch between them D By restarting Outlook

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64

The "File As" field in a contact card controls:

A The contact's email address B Where the contact's attachments are saved C How the contact is sorted and displayed in your contacts list (e.g., "Last Name, First Name" or "Company") D The name of the vCard file when you export it

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65

What happens when you delete a contact from the People module?

A It is moved to the "Deleted Items" folder B It is permanently erased immediately C It is moved to a special "Deleted Contacts" folder D Outlook prevents you from deleting contacts

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66

The "Search People" box allows you to find a contact by typing:

A Only their full email address B Their name, company, email address, or other stored information C Only their phone number D Only the first letter of their first name

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67

To export your contacts from Outlook to a file, you would typically use the:

A Import/Export wizard found under the File tab B "Save As" command on the Home tab C "Forward as vCard" option D Copy and paste method

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68

When you create a Contact Group, are the individual members' email addresses visible to each other when you send an email to the group?

A Yes, by default they are all placed in the "To" field and are visible to everyone B No, all members are automatically placed in the "Bcc" field C Only if you expand the group's name in the "To" field before sending D Both A and C

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69

What is the purpose of the "Notes" section within a contact's form?

A It is for your email password B To store miscellaneous information about the contact, such as personal details, meeting notes, or reminders C It is for the contact's home address D It is automatically filled in from their emails

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70

The "Address Book" in Outlook is a feature that:

A Is a separate application from Outlook B Is a dialog box that allows you to select recipients for an email from your various contact lists (e.g., personal contacts, GAL) C Only stores physical mailing addresses D Automatically corrects spelling errors in email addresses

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